At FastLane, we are a licensed company service provider in Hong Kong with an office in Malaysia. We help clients navigate corporate secretarial, compliance, and advisory matters across multiple jurisdictions. Join our team and gain hands-on experience with both local and cross-border client portfolios, all within a collaborative, supportive, and fast-paced environment.

The role requires an on-site presence during the initial three-month period (Subject to performance).

This position offers a hybrid working model, combining remote work with occasional in-office collaboration, and provides opportunities to gain exposure to regional engagements.

Key Responsibilities

• Handle the full spectrum of corporate secretarial work, including preparation and filing of statutory documents, maintenance of company records, and ensuring regulatory compliance.
• Prepare board resolutions, minutes, and maintain statutory registers in accordance with regulatory requirements.
• Manage company incorporations, changes, and strike-offs across jurisdictions.
• Monitor deadlines and ensure timely submission of annual returns and other statutory filings.
• Liaise with internal teams (including Hong Kong), regulators, and external parties such as auditors and tax agents.
• Support and respond to client queries on corporate secretarial and compliance matters.
• Maintain accurate client records in internal systems and ensure proper documentation.
• Assist with the onboarding of new clients, including KYC and due diligence processes.
• Support cross-border engagements and gain exposure to regional portfolios.
• Provide administrative and ad hoc support as required.

Requirements

• 1–3 years of experience in company secretarial and compliance work.
• Familiarity with Hong Kong company law and regulatory requirements is preferred.
• Knowledge of Malaysia’s Companies Act 2016 and SSM processes would be an advantage.
• Degree in Law, Business Administration, or a related field.
• ICSA / MAICSA qualification (or in progress) is a plus.
• Able to communicate effectively in English and Mandarin.
• Good organizational, communication, and client coordination skills.
• Able to manage multiple tasks independently in a structured manner.

Benefits & Perks

• Flexible hybrid work schedule.
• Competitive remuneration and commission.
• Annual performance bonus.
• Comprehensive medical coverage.
• Up to 18 days of annual leave plus company holidays.
• Additional personal leaves (Study/Examination, Marriage, Paternity, etc.).
• Convenient office locations near transport hubs.
• Supportive and vibrant workplace culture.